Section 4400.30  Procedures for Compiling and Submitting Lists and Schedules of Records of Disposal

a)         The head of each agency shall submit to the Commission lists or schedules or records in his or her custody that are not needed in the transaction of current business and that do not have sufficient administrative, legal or fiscal value to warrant their further preservation.

1)         Lists are applications for authority to destroy records that have accumulated.

2)         Schedules are applications for continuing authority to destroy records after specified periods of time or the occurrence of specified events.

b)         New lists or schedules are required whenever the informational contents of a records series are changed.

c)         An application for authority to dispose of State records shall be submitted to the Commission on forms available from the State Records Commission, Margaret Cross Norton Building, Springfield, Illinois 62756.

d)         An application for authority to dispose of records may be accompanied by samples of each record series proposed for destruction.  Blank forms and explanatory statements may be submitted in lieu of confidential records.

(Source:  Amended at 31 Ill. Reg. 8572, effective June 4, 2007)