Section 4000.40  Procedures for the Physical Destruction or Other Disposition of Records Proposed for Disposal

a)         Subject to statutory provisions, agencies may dispose of  records authorized for destruction by the Commission.

b)         At least 60 days before disposing of their records, agency chiefs shall fill out in duplicate a Records Disposal Certificate which shall show the date on which the records are to be disposed of, and the number of the application approved by the Local Records Commission authorizing the records destruction.  This form shall be signed by the officer having jurisdiction over the records.  The original copy of the Records Disposal Certificate shall be kept in the files of the Local Records Commission, and the duplicate copy shall be retained by the local government officer for his records.

(Source:  Amended at 9 Ill. Reg. 17796, effective November 5, 1985)