Section 4000.10  General

a)

1)         The Local Records Commission for agencies comprising counties of less than 3,000,000 inhabitants shall consist of a chairman of a county board, a mayor or president of a city, village or incorporated town, a county auditor, and a State's attorney – all of whom shall be appointed by the Governor; the State Archivist, and the State Historian.

2)         A member of the Commission may designate a substitute.

b)         The Commission shall meet whenever called by the Chairman, who shall be a chairman of a county board.

c)         All meetings of the Commission shall be open to the public and will be held in the conference room of the State Archives Building, Springfield, Illinois unless otherwise stated in the call for the meeting.

d)         It shall be the duty of the Commission to determine what records no longer have any administrative, legal, fiscal, research, or historical value and should be destroyed or otherwise disposed of. The State archivist may retain any records which the Commission has authorized to be destroyed, where they have a historical value, and may deposit them in the State Library or State Historical Museum or with a historical society, museum or library.

e)         No public record shall be disposed of by any local government agency, unless written approval of the Local Records Commission is first obtained.

f)          "Agency" means any Court, and all parts, boards, departments, bureaus and commissions of any county, municipal corporation or political subdivision.

g)         The Commission reserves the rights to review, modify, or revoke approved records disposal schedules after due notice to the agency has been given and an open meeting on the subject has been held.

h)         The presiding judge of any court of record or the head of each agency shall provide for compliance with provisions of these rules. In the case of a violation of the Local Records Act (Ill. Rev. Stat. 1983, ch. 116, pars. 43.101 et seq.) or of this Part discovered by the Commission, the Attorney General, and the State's Attorney of the county in which the alleged violation occured, will be notified.

(Source:  Amended at 9 Ill. Reg. 17796, effective November 5, 1985)