Section 1400.520  Definition of Terms

Each term listed in this Section has the meaning below unless its use clearly requires a different meaning.  Terms may be defined in particular Sections for use in those Sections.

            "Bid" − A response to an Invitation for Bids.

            "Bidder" − The person or entity submitting a bid.

            "Brand Name or Equal Specification" − A specification that uses one or more manufacturer's names or catalogue numbers to describe the standard of quality, performance, and other characteristics needed to meet Treasurer's office requirements, and that allows the submission of equivalent products.

            "Brand Name Specification" − A specification limited to one or more items by manufacturer's names or catalogue numbers.

            "Chief Legal Counsel" − An attorney for the Treasurer's office who reports directly to the Chief of Staff and is primarily responsible for the legal functioning of the Treasurer's office.

            "Chief of Staff" − The Chief of Staff for the Treasurer's office.

            "Chief Procurement Officer" − The employee of the Treasurer's office who is appointed by the Treasurer to be primarily responsible for the procurement of all goods and services by the Treasurer's office.

            "Contract" − Any agreement or lease that requires the payment of State funds by the Treasurer's office in exchange for goods or services.

            "Day" − Calendar day as opposed to business day.  In computing any period of time, the day of the event from which the designated period of time begins to run is not included, but the last day of the period is included unless it is a Saturday, Sunday, or a State holiday, in which event the period runs to the end of the next business day.

            "Invitation for Bids" − A document prepared and distributed by the Treasurer's office soliciting bids for the provision of goods or services to the Treasurer's office.

            "Offer" − A bid, proposal, or response solicited by the Treasurer's office.

            "Offeror" − The person or entity submitting a bid, proposal or response solicited by the Treasurer's office.

            "Procurement Review Board" − A board composed of the Chief of Staff, the Chief Legal Counsel, and the Inspector General for the Treasurer's office.

            "Professional and Artistic Services" − Those services provided under contract to the Treasurer's office by a person or business, acting as an independent contractor, qualified by education, experience, and technical ability.

            "Proposal" − A response to a Request for Proposals.

            "Proposer" − The person or entity submitting a proposal.

            "Purchasing Officer" − One or more employees of the Treasurer's office that serve at the direction of the Chief Procurement Officer and are responsible for coordinating the procurement activity of the Treasurer's office.

            "Request for Information" − A document prepared and distributed by the Treasurer's office soliciting lease information for real property.

            "Request for Proposals" − A document prepared and distributed by the Treasurer's office soliciting proposals for the provision of goods or services to the Treasurer's office.

            "Respondent" − The person or entity submitting a response to a Request for Information from the Treasurer's office.

            "Response" − A response to a Request for Information.

            "Responsible Bidder, Proposer or Respondent" − A person or entity that is capable in all respects of performing fully the contract requirements and has the integrity and reliability that will assure good faith performance.

            "Responsive Bidder" − A person or entity that has submitted a bid conforming in all material respects to an Invitation for Bids or Request for Proposal.

            "Small Business Specialist" − An employee of the Treasurer's office who is responsible for assisting small businesses in submitting offers to the Treasurer's office for the provision of goods and services.

            "Solicitation" − An Invitation for Bids, Request for Proposals or Request for Information.

            "Solicitation Date" − The date that bids or proposals are solicited for the provision of goods or services to the Treasurer's office by communicating the solicitation orally, depositing the solicitation in the U.S. Mail or posting the solicitation electronically, whichever occurs first.

            "Specification" − Any description of the physical, functional or performance characteristics or of the nature of a supply, a service, or construction items. A specification includes, as appropriate, requirements for inspecting, testing, or preparing a supply, a service, or construction item for delivery.

            "Treasurer's Web Site" − The World Wide Web site of the Office of the Illinois State Treasurer at www.state.il.us/treas.