Section 1120.2046  Responsibility


a)         Application

Contracts are to be made only with responsible vendors unless no responsible vendor is available to meet the IOC's needs.  If there is doubt about responsibility,  and if a bond or other security would adequately protect the State's interests, then that vendor may be awarded a contract upon receipt of the bond or other security.


b)         Standards of Responsibility


1)         Standards.  Factors to be considered in determining whether the standard of responsibility has been met may include, but are not limited to,  whether a prospective vendor:


A)        has available the appropriate financial, material, equipment, facility and personnel resources and expertise (or the ability to obtain them) necessary to indicate its capability to meet all contractual requirements;


B)        is able to comply with required or proposed delivery or performance schedules, taking into consideration all existing commercial and governmental commitments;


C)        has a satisfactory record of performance.  Vendors who are or have been deficient in current or recent contract performance in dealing with the State or other customers may be deemed "not responsible" unless the deficiency is shown to have been beyond the reasonable control of the vendor;


D)        has a satisfactory record of integrity and business ethics.  Vendors who are under investigation or indictment for criminal or civil actions that bear on the particular procurement or that would make contracting with that vendor undesirable may be declared not responsible for the particular procurement;


E)        is qualified legally to contract with the State;


F)         has supplied all necessary information in connection with the inquiry concerning responsibility;


G)        has a current Public Contracts number from the Illinois Department of Human Rights, if required.  Proof of application prior to opening of bids or proposals will be sufficient for an initial determination;


H)        pays prevailing wages, if required by law; and


I)         is current in payment of all State of Illinois taxes, including the unemployment insurance tax.


2)         Information Pertaining to Responsibility.  The prospective vendor shall supply information requested by the Procurement Officer concerning the responsibility of the vendor.  The IOC may supplement this information from other sources and may require additional documentation at any time.  If the vendor fails to supply the requested information, the CPO shall base the determination of responsibility upon any available information, or may find the prospective vendor nonresponsible.


c)         Ability to Meet Standards

The prospective vendor may demonstrate the availability of necessary financing, equipment, facilities, expertise and personnel by submitting upon request:


1)         evidence that the vendor possesses the necessary items;


2)         acceptable plans to subcontract for the necessary items; or


3)         a documented commitment from, or explicit arrangement with, a satisfactory source to provide the necessary items.


d)         Duty Concerning Responsibility

Before awarding a contract, the CPO must be satisfied that the prospective vendor is responsible. Responsibility can be proven until time of contract execution unless the solicitation or other law requires earlier proof.


e)         Written Determination of Nonresponsibility Required

If a vendor who otherwise would have been awarded a contract is found nonresponsible, a written determination of nonresponsibility setting forth the basis of the finding shall be prepared by the CPO.   The final determination shall be made part of the procurement file.


f)         Bond for Responsibility

Vendors not having a history of performance may be considered responsible if no other disqualifying factors exist.  A bond or other security may be required of those vendors.


g)         Affiliated Companies

Vendors who are newly formed business concerns having substantially the same owners, officers, directors or beneficiaries as a previously existing nonresponsible vendor will be declared nonresponsible unless the new organization can prove it was not set up for the purpose of avoiding an earlier declaration of nonresponsibility.


h)         Vendor Under Investigation

A vendor under investigation by a governmental agency may be determined nonresponsible by the CPO.


(Source:  Amended at 37 Ill. Reg. 3075, effective March 1, 2013)