Section 1120.2020  Small Purchases

a)         Application.

1)         Procurements of supplies or services that cost less than the small purchase limit, other than professional and artistic, may be made without notice, competition or use of any prescribed method of source selection.

2)         Procurements of less than $20,000 for professional and artistic services and that have a non-renewable term of one year or less may be made without notice, competition or use of any prescribed method of source selection.

b)         In determining whether a contract is under the limit, the value of the contract for the full term and all optional renewals shall be utilized.  The stated value of the goods or services, plus any optional goods and services, shall be utilized.  When the term is calculated month-to-month or in a similar fashion, the amount shall be calculated for a twelve month period.

c)         Procurement requirements shall not be artificially divided to avoid using the other source selection methods set forth in Section 20-5 of the Illinois Procurement Code.

d)         If, after signing the contract, the actual need is determined to exceed the small purchase limit, and the IOC determines that reprocurement is not appropriate, the procedures for sole source or emergency procurement, whichever is applicable, must be complied with to obtain additional supplies or services.