Section 526.2020  Small Purchases

a)         Application

1)         Individual procurements of $50,000 or less for supplies or services (including printing), other than professional and artistic, and $70,000 or less for construction, may be made using the method of source selection determined by the SPO to be most appropriate to the circumstances.  These small purchase maximums shall be subject to the annual cost of living increases set forth in subsection (a)(3) of this Section.

2)         Procurements of less than $20,000 for professional and artistic services and that have a non-renewable term of one year or less may be made using the method of source selection determined by the SPO to be most appropriate to the circumstances.

3)         The CPO shall announce any change identified by the United States Department of Labor in the Consumer Price Index for All Urban Consumers for the period ending December 31, 1998, and for each year thereafter.  That percentage change shall be used to calculate the small purchase maximums that shall be applicable for the fiscal year beginning July 1, 1999.  The small purchase maximums shall be likewise recalculated for each July 1 thereafter.

b)         In determining whether a contract is under the limit, the stated value of the supplies or services, plus any optional supplies and services, determined in good faith, shall be utilized.  Where the value is calculated month-to-month or in a similar fashion, the amount shall be calculated for a twelve month period.

c)         If only a unit price or hourly rate is known, the contract shall be considered small if it has a not-to-exceed limit applicable to the type of procurement (see subsection (a)).

d)         Procurement requirements shall not be artificially divided to avoid using the other source selection methods set forth in Section 20-5 of the Illinois Procurement Code.

e)         If there is a repetitive need for small procurements of the same type, the University should consider issuing a competitive sealed bid or proposal for procurement of those needs.

(Source:  Amended at 32 Ill. Reg. 16388, effective September 24, 2008)