Section 500.910  Filing with Comptroller

a)         Filing with Comptroller

Whenever a contract liability, except for  contracts paid from personal services or contracts between the OAG and its employees to defer compensation in accordance with Article 24 of the Illinois Pension Code, exceeding $10,000 is incurred by the OAG, a copy of the contract, purchase order, or lease shall be filed with the Comptroller within 15 days thereafter.  Any cancellation or modification to any such contract liability shall be filed with the Comptroller within 15 days after its execution.

b)         Late Filing Affidavit

When a contract, purchase order, or lease required to be filed by this Section has not been filed within 30 days after execution, the OAG must file with the Comptroller an affidavit, signed by the Auditor General or his or her designee, setting forth an explanation of why the contract liability was not filed within 30 days after execution.  A copy of this affidavit shall be filed with the Auditor General.

c)         Professional and Artistic Services Contracts

No voucher shall be submitted to the Comptroller for a warrant to be drawn for the payment of money from the State treasury or from other funds held by the State Treasurer on account of any contract for services involving professional or artistic skills involving an expenditure of more than $5,000 for the same type of services at the same location during any fiscal year unless the contract is reduced to writing before the services are performed and filed with the Comptroller.  When a contract for professional or artistic skills in excess of $5,000 was not reduced to writing before the services were performed, the Comptroller shall refuse to issue a warrant for payment for the services until the OAG files with the Comptroller:

1)         a written contract covering the services; and

2)         an affidavit, signed by the Auditor General or his or her designee, stating that the services for which payment is being made were agreed to before commencement of the services and setting forth an explanation of why the contract was not reduced to writing before the services commenced.  A copy of this affidavit shall be filed with the Auditor General.