Section 1.1050  Procurement Authority of the SPO; Limitations

a)         SPO's Authority

            The SPOs appointed by the CPO shall have authority to make all procurements for the use of the SPO's agency that are not under the central procurement authority of the CPO, another CPO, or a construction agency.  Such procurements shall be conducted in accordance with applicable statute, this Part and any limitations set by the CPO.

b)         Emergency Procurements

1)         Agencies shall report telecommunications emergencies to the Department of Central Management Services' Network Control Center.  Emergency procurements shall be made or authorized by the Department of Central Management Services. If the Network Control Center number cannot be reached, the Agency shall take reasonable temporary measures to meet its telecommunications needs.

2)         For all other emergency procurements, whenever practicable, SPOs shall contact the CPO for instructions for meeting needs in emergency situations for each procurement under the central procurement authority of the CPO.  SPOs shall utilize existing contracts established by he CPO whenever practicable. Quick purchases under Section 1.2030 of this Part must be approved by the CPO for those items under the jurisdiction of the CPO as identified in Section 1.1040 of this Part.

c)         Professional and Artistic Services

            Each SPO shall have authority, subject to the supervision of the CPO, to procure those professional and artistic services that are not under the central procurement authority of the CPO.  Supervision primarily consists of ensuring SPO compliance with the procurement procedures established by the Code and this Part for procuring these services, but also includes without limitation the authority to review and require modifications to specifications; schedule for opening proposals; evaluation criteria; and awards when deemed necessary to protect the State's interests and ensure compliance with the Code and this Part.

d)         Correctional Industries

            Each SPO shall have authority to procure supplies and services from the Department of Correction's Correctional Industries program.

e)         CPO Contracts

            SPOs do not have the authority to procure items for which the CPO establishes master, scheduled or open-ended contracts, except as permitted in the terms of those contracts.

f)          Department of Central Management Services

            SPOs must procure from the Department of Central Management Services items  available from any of the program operations of the Department of Central Management Services unless specifically authorized to procure from another source.  This includes, but is not limited to:

1)         Paper and Printing Warehouse;

2)         Division of Vehicles system; and

3)         Central Computing Facility.

g)         Review by CPO

            Any procurement related activity of an SPO may be reviewed by the CPO, and the SPO shall supply information requested by the CPO.  Should the CPO determine that the SPO's activities were not in accordance with the requirements of the Code, this Part or good procurement practices, or is otherwise not in the State's best interest, the CPO may consult with the SPO or executive head of the agency and, if necessary, may place additional limits on the SPO's authority.   These additional limitations will be communicated in the form of written notice sent by the CPO to the SPO and the executive head of the agency.

(Source:  Amended at 30 Ill. Reg. 17305, effective October 20, 2006)