Section 270.50  Review Process

The procedure to reimburse Emergency Action costs:

a)         Upon receipt of Application for Reimbursement, the Office shall begin a preliminary review of the application and documentation within five working days. If deficiencies are found, the Office shall contact the applicant to resolve the problem.

b)         If no deficiencies exist or the Emergency Response Agency does not submit additional information, the Office shall forward the Application for Reimbursement to the Chairman for review.

c)         The Chairman, or his designee, shall send a copy of the Application for Reimbursement to the Panel members and arrange a conference call within ten working days to discuss each Application for Reimbursement and vote to approve or disapprove the request to expedite processing. A quorum of members must exist.

1)         A meeting may be called upon the request of two or more members.

2)         If approved, the Office shall process reimbursement to the Emergency Response Agency from the Fund.

3)         If an Emergency Response Agency disagrees with the decision, it may request a hearing before the Panel within 30 days after the decision. The Panel shall give the approved Agency notice of the date and time of the hearing at least ten days in advance. The hearing shall be governed by the Illinois Administrative Procedure Act.

4)         Any reimbursement amount not in dispute will be processed by the Office for payment.

d)         If Applications for Reimbursement are received within 30 calendar days before a scheduled Panel meeting, Application for Reimbursement may be held for formal action at the scheduled meeting.