Section 170.543  Notification and Establishment of Time Certain and Date Certain for Underground Storage Tank Activity

a)         This subsection (a) applies to underground storage tank activity requiring a permit and consisting of removal, abandonment-in-place, repair, lining or any tank entry.

1)         Notification:

Notice of UST activity shall be given to the Office of the State Fire Marshal, Division of Petroleum and Chemical Safety, in writing (the permit application, as specified in Section 170.541, shall constitute such writing) by the contractor and must be scheduled.

2)         Establishment of a Date Certain:

A)        The contractor the permit was issued to or an employee of that contractor (this does not include a subcontractor) shall establish a date certain to perform the UST activity by contacting the Office of the State Fire Marshal, Division of Petroleum and Chemical Safety, by telephone between 8:30 a.m. and 3:00  p.m., at which time a mutually agreed upon date and time for the UST activity shall be scheduled.

B)        No permitted removal, abandonment-in-place, repair, tank entry, interior lining, lining inspection or installation of manways (except in cases where manway installation is a part of a lining permit or lining inspection permit) is to be performed without an Office of the State Fire Marshal Storage Tank Safety Specialist (STSS) present, as deemed necessary by the Office (see appropriate Appendix).

3)         In the event there is a delegation of authority to the City of Chicago to enforce UST rules and regulations, pursuant to 430 ILCS 15/2, subject to the terms of such an agreement and to the extent the City is authorized to supervise the above-referenced activities, the City is authorized to substitute references in this Section to the Office of the State Fire Marshal or its agents or employees with comparable terminology.

b)         This subsection (b) applies to underground storage tank activity requiring a permit and consisting of installation and upgrade (including corrosion protection upgrades).

1)         Notification and Establishment of Time Certain and Date Certain:

A)        After the approved permit is issued by the Office of the State Fire Marshal, Division of Petroleum and Chemical Safety (DPCS) and received by the contractor, a job schedule (see appropriate Appendix) shall be submitted for the installation or upgrade by transmitting it (by mail, express mail, package service, fax, or e-mail) to the Office of the State Fire Marshal, DPCS. Permitted activity will be scheduled no less than 5  working days from the approval date shown on the permit and no less than 2 working days from the submission date of the job schedule.  Time Certain and Date Certain activities will only be scheduled on State working days.  The DPCS will transmit a stamped acknowledgement receipt back to the contractor within one working day.  A copy of this receipt, along with a copy of the permit, will be kept on the job site at all times.  Work will not commence until the contractor obtains this receipt.

B)        Time Certain activities in reference to tank installation are air test on the tank prior to installation, air test onprimary lines , hydrostatic test on containments prior to backfill, and final inspection.  Date Certain activities are Tank Installation and Air Test on Secondary Containment.  Time Certain activities will be scheduled for a period of at least two working hours and subsequent activities will not proceed until the time period is over.

C)        No permitted and scheduled Time Certain or Date Certain activity is to be performed outside the schedule without the prior notice to the Office of the State Fire Marshal, DPCS.  Changes made to Time Certain and Date Certain schedules will occur a maximum of two times, except for new tank installations where two additional changes may be used for final inspection only. These changes must be received, using the appropriate form (by mail, express mail, package service, fax, or e-mail) a minimum of one working day or 8 working hours before the event is scheduled.  A new Time Certain or Date Certain cannot be scheduled prior to 3 working days or 24  working hours from the submission date of the revised job schedule.  The DPCS will transmit a stamped acknowledgement receipt of the revised job schedule back to the contractor within one working day.  Time or Date Certain activities will not resume until the contractor obtains this receipt.  A copy of the revised Job Schedule Receipt will be kept, along with the original Job Schedule Receipt and a copy of the permit, on site during all permitted activities.

D)        Time Certain and Date Certain activities may be cancelled, with consent of the OSFM Storage Tank Safety Specialist (STSS), without the one working day or 8 working hour notice, due to adverse natural occurrences or other emergency. A cancelled activity may be rescheduled, either inside or outside of the 3 working day/24working hour waiting period.  These cancellations do not count as a scheduled Time Certain or Date Certain change under subsection (b)(1)(C).

E)         A new permit and fee will be required when there is a failure to meet any of the Time and Date Certain schedules.  This includes not showing for inspection, not being totally ready for inspection, allowing permit to expire before completing the final inspection, or not canceling job within the allowed time frame.

F)         For spill or overfill final Time and Date Certain inspections, a contractor representative is not required to be on site, but the scheduling of the final inspection is required.

2)         In the event authority is delegated to the City of Chicago to enforce UST rules and regulations under 430 ILCS 15/2, and subject to the terms of the delegation agreement and the City's authority to supervise the activities regulated by this subsection (b), the City may substitute, for references to the OSFM or its agents or employees, comparable references to the City or its agents or employees.

3)         There shall be no sale of product from a newly installed UST system until the OSFM Green Tag has been issued.

4)         Any time an emergency repair permit is issued, the contractor shall schedule and complete the final inspection within 30 days after the issuing of the permit.

(Source:  Amended at 27 Ill. Reg. 8164, effective May 1, 2003)