Section 275.230  Applications

 

To apply for a rebate, owners of alternate fuel vehicles or motor vehicles that operate on biodiesel fuel must provide the Agency with the information listed in subsection (a) of this Section and the information from subsection (b), (c) or (d) of this Section.

 

a)         Applications for a conversion cost, OEM differential cost, or fuel cost differential rebate must include the following information for each vehicle:

 

1)         The make, model and model year of original manufacture;

 

2)        The date of vehicle purchase or conversion;

 

3)         The vehicle identification number (VIN);

 

4)         The license plate number and the state of registration;

           

5)         The type of alternate fuel or domestic renewable fuel used in the vehicle;

                       

6)         Whether the vehicle will be primarily fueled at a public or a private fueling operation;

           

7)         Proof of payment as set forth in subsection (b), (c), or (d) of this Section; 

 

8)         The name, mailing address, phone number, and, if available, email address of the owner;

 

9)         For an individual, social security number;

 

10)        If the applicant is not an individual:

 

A)          The name of the entity, mailing address and location of records if they are different from the information reported in subsection (a)(8) of this Section;

 

B)        The name of the primary contact person, mailing address, phone number, and, if available, email address;

 

C)        The number of employees; and

 

D)        The Federal Employer Identification Number (FEIN);

 

11)         The number of vehicles owned by the applicant;

 

12)         The primary locations of the vehicles;

 

13)        The name, address, and social security number of the payee for the rebate; and

 

14)         The signature of the owner, printed name, and date signed.

 

b)         Applicants for an OEM differential cost rebate, in addition to the information required by subsection (a) of this Section, must provide the following:

 

1)         A copy of the sales invoice or sales contract;

 

2)         Documentation, such as the window sticker, from the retailer clearly showing the incremental cost or upcharge of the vehicle for having an alternate fuel engine and being capable of operating on an alternate fuel as compared to the same make, model, and year of its conventional counterpart.  For OEM alternate fuel vehicles that do not have a conventional counterpart, the applicant must provide documentation, such as the window sticker, from the retailer indicating the base retail price of the OEM alternate fuel vehicle;

 

3)         Proof of payment; and

 

4)         In accordance with Section 275.215(a), for HDVs purchased outside of Illinois, the GVWR.

 

c)         Applicants for a conversion cost rebate, in addition to the information required by subsection (a) of this Section, must provide:

 

1)         The name and address of the persons performing the conversion;

 

2)         A statement that the motor vehicle was converted in accordance with the applicable requirements of Section 275.210 of this Subpart and the following, as applicable:

 

A)        Whether USEPA or CARB certified the conversion system for that particular make, model, model year and engine; and 

 

B)        If the conversion system is certified by:

 

i)          USEPA, a copy of the USEPA "Certificate of Conformity" specific for the conversion system installed on that particular make, model, model year and engine; or

 

ii)         CARB, a copy of the "Retrofit System Certification" specific for the conversion system installed on that particular make, model, model year and engine;

 

3)         A copy of the conversion invoices or receipts showing the cost of the conversion of the vehicle to alternate fuel capability;

 

4)         Proof of payment; and

 

5)         The name of the conversion system manufacturer, if applicable.

 

d)         Applicants for a fuel cost differential rebate, in addition to the information required in subsection (a) of this Section, must provide in each qualifying rebate application year:

 

1)         The number of gallons or equivalent gallons of alternate fuel or domestic renewable fuel purchased during the calendar year;

 

2)         The number of miles the vehicle was driven during the calendar year;

           

3)         Proof of payment, including:

 

A)        Receipts or invoices of bulk fuel purchases indicating the type of alternate fuel or domestic renewable fuel and the number of gallons or equivalent gallons purchased;

 

B)        Receipts of fuel purchases from a retail fuel operation indicating the type of alternate fuel or domestic renewable fuel and the number of gallons or equivalent gallons purchased, or other documentation acceptable to the Agency; or

 

C)        Bills for fuels provided through metered service that itemize the cost of the fuel for the vehicle (e.g., electricity, natural gas);

 

4)         When applying for a domestic renewable fuel or alternate fuel rebate, except E85 blend fuel, minimum 80% ethanol fuel, or minimum 80% bio-based methanol fuel, the applicant must provide the average incremental cost of the domestic renewable fuel or alternate fuel per gallon above the cost of the conventional fuel during the calendar year; and

 

5)         The type of vehicle.

 

e)         Applications for conversion or OEM differential costs that meet the requirements of this Section and either Section 275.210 or 275.215 of this Subpart, as applicable, must be submitted within 12 months after the month in which the vehicle conversion or vehicle purchase took place, as applicable.  Applications for alternate fuel or domestic renewable fuel costs incurred during a calendar year that meet the requirements of this Section and Section 275.220 of this Subpart must be submitted by January 31 of the following year. 

 

(Source:  Amended at 34 Ill. Reg. 16841, effective October 18, 2010)