Section 601.330  Maintenance of Records, Reports, and Transfers

a)         Each licensee shall maintain any records and make any reports in connection with the licensed activities as are required by the conditions of the license or by regulations of the Department.

b)         Records which are required by this Part or by license conditions shall be maintained for a period specified in this Chapter or by a license condition.  If a retention period is not otherwise specified, these records must be maintained and transferred to the officials specified in Section 601.330(e) as a condition of license termination unless the Department authorizes their disposition because of inaccuracies or obsolescence.

c)         Records which shall be maintained pursuant to this Part may be the original or a reproduced copy or microfilm if this reproduced copy or microfilm is capable of producing a copy that is clear and legible at the end of the required retention period.

d)         If there is a conflict between the Department's regulations in this Part, other Parts, and a license condition pertaining to the retention period for the same type of record, the longest retention period specified takes precedence.

e)         Notwithstanding subsections (a) through (d), copies of records of the location and the quantity of radioactive wastes contained in the disposal site must be transferred upon license termination to local, State, and Federal governmental agencies such as are designated by the Department at the time of license termination.

f)          Following receipt and acceptance of a shipment of radioactive waste, the licensee shall record the date of disposal of the waste, the location in the disposal site, the condition of the waste packages as received, any discrepancies between materials listed on the manifest and those received, and any evidence of leaking or damaged packages or radiation or contamination levels in excess of limits specified in regulations of the U.S. Department of Transportation (49 CFR 173.441 and 173.443, revised as of November 1, 1984, exclusive of subsequent amendments or editions) and the Department (32 Ill. Adm. Code 341). The licensee shall briefly describe any repackaging operations of any of the waste packages included in the shipment, plus any other information required by the Department as a license condition.

g)         Each licensee authorized to dispose of radioactive waste received from other persons shall file a copy of its financial report or a certified financial statement annually with the Department in order to update the information base for determining financial qualifications.

h)         Annual Reports

1)         Each licensee authorized to dispose of waste materials received from other persons, pursuant to this Part, shall submit annual reports to the Department.  Reports shall be submitted by the end of the first calendar quarter of each year for the preceding year.

2)         The reports shall include:

A)        specification of the quantity of each of the principal radionuclides released to unrestricted areas in liquid and in airborne effluents during the preceding year;

B)        the results of the environmental monitoring program;

C)        a summary of licensee disposal unit survey and maintenance activities;

D)        a summary, by waste class, of activities and quantities of radionuclides disposed of; and

E)         any instances in which observed site characteristics were significantly different from those described in the application for a license.

3)         If the quantities of radioactive materials released during the reporting period, monitoring results, or maintenance performed are different from those expected in the materials previously reviewed as part of the licensing action, the report must cover this specifically.