Section 301.240  Functional Annex Requirements  

a)         The EOP shall include an annex addressing how the political subdivision will perform each of the following functions:

1)         Direction and Control – What means the political subdivision will use to direct and control activities during and following emergency situations.

2)         Communications – How information will be exchanged among responders in an emergency situation.

3)         Warning/Emergency Information – How the public will be warned and instructed regarding actual or threatened hazards through the public media or other means.

4)         Public Information – The means, organization and process by which a political subdivision will provide timely, accurate, and useful information and instructions to area residents throughout an emergency.  It includes information disseminated to the public through the media and other information sources on what is happening, what the response organization is doing, and what the public should do for its safety.

5)         Disaster Intelligence/Damage Assessment – The means the political subdivision will use to identify, collect, analyze and disseminate information on the extent and impact of the disaster.

6)         Evacuation – The movement of people to a safe area from an area believed to be at risk, when emergency situations necessitate such action.

7)         Mass Care – Actions taken to ensure appropriate services are provided at a mass care facility, including, but not limited to, providing temporary shelter, food, medical care, clothing and other essential life support needs to people displaced from their homes because of a disaster situation.

8)         Health and Medical – The activities associated with providing health and medical services in emergencies and disasters, including emergency medical, hospital, public health, environmental health, mental health services.

9)         Mortuary Services – Activities including the collection, identification, and care of human remains; determining the cause of death; inventorying and protecting deceased's personal effects; and locating and notifying the next of kin.

10)        Resource Management – The process of managing people, equipment, facilities, supplies and other resources to satisfy the needs generated by a disaster.

b)         Each functional annex required by subsection (a) shall individually address:

1)         The purpose of the function.

2)         A description of situations that trigger implementation of the function.

3)         A description of assumptions that apply to the function.

4)         The concept of operations for the function.

5)         Assignment of responsibility for annex maintenance, review and updating.

c)         In addition to addressing the requirements of subsection (b), the Direction and Control annex shall also:

1)         Describe the direction and control relationship of tasked organizations, including:

A)        The command structure – specifically who will be in charge during emergency response operations.

B)        The authorities of, and limitations on, key response personnel such as the on-scene Incident Commander.

C)        How emergency response organizations will be notified when it is necessary to respond.

D)        The means that will be used to obtain, analyze, and disseminate information (for decision making, requesting assistance, reporting, etc.).

E)         The relationship between the EOC and the Incident Command Post.

2)         List the organizations that are tasked with specific direction and control responsibilities and describe those responsibilities.  Include the assignment of responsibility for:

A)        Reporting to the EOC when activated.

B)        Coordinating press releases among response organizations.

C)        Managing the primary and alternate EOCs.

D)        Maintaining a significant events log.

E)         Removing debris.

d)         In addition to addressing the requirements of subsection (b), the Communications annex shall also:

1)         Describe the total emergency communications system used for communication among all groups and individuals involved in the political subdivision's response to an emergency.

2)         Describe the primary and backup communication methods and personnel.

3)         Identify the organization assigned to coordinate all communication activities.

4)         List the organizations that are tasked with specific communications responsibilities and describe those responsibilities.

5)         Identify the representative from each tasked organization who will report to the EOC when activated.

e)         In addition to addressing the requirements of subsection (b), the Warning/Emergency Information annex shall also:

1)         Identify the methods used to provide warning/emergency information for the public and special populations.

2)         Identify the locations of outdoor warning/emergency information devices and define the geographical areas covered.

3)         Describe the specific warning/emergency information responsibilities assigned to the tasked organizations.

4)         Identify the department or agency responsible for activating public warning/emergency information systems.

f)          In addition to addressing the requirements of subsection (b), the Public Information annex shall also:

1)         Assign a person to be the public information officer (PIO) responsible for coordinating information gathering and production, rumor control, public inquiries, and media relations.

2)         Designate a facility as the public information center.

3)         List the organizations that are tasked with specific public information responsibilities and describe those responsibilities.

4)         Assign a public information representative to report to the EOC when activated.

g)         In addition to addressing the requirements of subsection (b), the Disaster Intelligence/Damage Assessment annex shall also:

1)         List the organizations that are tasked with specific disaster intelligence/damage assessment responsibilities and describe those responsibilities.

2)         Assign a disaster intelligence/damage assessment representative to report to the EOC when activated.

h)         In addition to addressing the requirements of subsection (b), the Evacuation annex shall also:

1)         List the organizations that are tasked with specific evacuation responsibilities and describe those responsibilities.

2)         Identify the department, agency or organization responsible for coordinating all transportation resources planned for use in an evacuation.

i)          In addition to addressing the requirements of subsection (b), the Mass Care annex shall also:

1)         List the organizations that are tasked with specific mass care responsibilities and describe those responsibilities, including:

A)        Identification of the department, agency, or organization responsible for determining the need to open shelter.

B)        Identification of the department, agency, or organization responsible for emergency mass feeding operations.

C)        Identification of the department, agency, or organization responsible for providing health and/or medical care at shelter and/or congregate care facilities.

2)         Assign a mass care representative to report to the EOC when activated.

3)         Identify the mass care representative who will coordinate press releases with the public information officer.

j)          In addition to addressing the requirements of subsection (b), the Health and Medical Services annex shall also:

1)         List the organizations and individuals that are tasked with responsibilities for providing emergency health and medical services and describe those responsibilities, including:

A)        Identification of the department, agency, or organization responsible for arranging crisis counseling for emergency workers.

B)        Identification of the department, agency, or organization responsible for sanitation services.

2)         Assign a health and medical services representative to report to the EOC when activated.

k)         In addition to addressing the requirements of subsection (b), the Mortuary Services annex shall also:

1)         List the organizations and individuals that are tasked with mortuary services responsibilities and describe those responsibilities.

2)         Describe how mortuary services will be expanded during a mass casualty incident, if necessary.

l)          In addition to addressing the requirements of subsection (b), the Resource Management annex shall also:

1)         List the organizations and individuals that are tasked with resource management responsibilities and describe those responsibilities.  Include identification of who will organize, manage, coordinate, and distribute the donations of money, goods, and labor received from individual citizens and volunteer groups during an emergency.

2)         Assign a resource management representative to report to the EOC when activated.

m)        The ESDA may include additional functional annexes in the EOP as determined by the ESDA to be necessary for the emergency management efforts of the political subdivision in the event of a disaster, including, but not limited to, the following functions:  search and rescue, law enforcement, public works, transportation, energy management, animal welfare, legislative relations, aviation operations and/or others.  IEMA may require the ESDA to include an additional functional annex in the EOP, if IEMA determines that such annex is necessary preparation for protection of the public peace, health and safety in the event of a disaster.