Section 3060.900  Requirements and Conditions of Grant Funds

a)         Building Construction Plans

1)         Library buildings are to be planned for 20 year population projection (for new construction, conversions and additions to buildings).

2)         A library building consultant shall be retained by the grantee throughout the planning and construction if the total cost of the project exceeds $150,000.

3)         The architects and/or engineers employed in the design and construction of the project must be registered to practice in the State of Illinois.

4)         The library must meet the eligibility criteria to qualify for per capita grants provided in Section 8.1 of the Illinois Library System Act, and submit an application for such grants. This subsection (a)(4) shall not apply to library systems.

5)         The library or library system facility shall provide access for the physically handicapped as required in the Illinois Accessibility Code (71 Ill. Adm. Code 400), published by the Illinois Capital Development Board, and shall display the symbol of accessibility.

b)         No grant shall be awarded to any public library or regional library system unless the building and the property is owned fee simple by the municipality, library district or library system, as applicable.  The State Librarian may grant an exception for any property or building owned in fee simple by a non-profit community organization that is incorporated in Illinois, has federal Internal Revenue Service 501(c)(3) status and has a charter specifying that the ownership of the property or building shall revert to the public library upon the dissolution of the organization.  No such exception shall be granted for a regional library system.

c)         A letter of certification from the project architect or engineer, stating that the drawings represent the project as presented with the grant application, must be submitted to the Illinois State Library for approval prior to going out to bid.

d)         All contracts for library construction shall be awarded to the lowest qualified bidder on the basis of open competitive bidding; however, if one or more items of construction are covered by an established alternative procedure used by a unit of local government, consistent with State and local laws and regulations, and approved by the Illinois State Library as designed to assure construction in an economical manner consistent with sound business practices, the alternative procedure may be followed, as is consistent with State statutes and local ordinances.

e)         Contractors and subcontractors shall submit with each request for payment the weekly payroll forms required by the Davis-Bacon Act (40 USC 327).

f)          The library system of which the applicant is a member shall be notified of the proposed project; a copy of the completed application shall be sent to the library system director by the applicant prior to the time that the paperwork is submitted to the Illinois State Library.  This subsection shall not apply if the library system is the applicant.

g)         The library board shall establish and maintain records and accounts as will permit accurate and expeditious audits at any time before, during, and after completion of construction; the records shall be retained for not less than the time provided for by the Local Records Act [50 ILCS 205].

h)         The library board shall comply with all applicable provisions of the Illinois Procurement Code [30 ILCS 500].

i)          The library must permit intersystem reciprocal borrowing.

j)          Grants made under this Section are subject to the provisions of the Illinois Grant Funds Recovery Act [30 ILCS 705].  If a provision of this Subpart conflicts with a provision of the Illinois Grant Funds Recovery Act, then the provision of the Illinois Grant Funds Recovery Act controls.

(Source:  Amended at 31 Ill. Reg. 16341, effective November 20, 2007)