Section 3020.110  Non-priced and Priced Publications

a)                  Within 1 week after agency receipt of publications, the issuing agency shall send to the Illinois Documents Section, Illinois State Library, 40 copies of all publications, priced and non-priced.  Along with the publications, the issuing agency shall include information containing the address of the agency and, if applicable, the price of each item so that it may appear on the list of State of Illinois publications issued by the State Library.

b)         The issuing agency shall notify the Illinois State Library – Library Automation and Technology Division of the electronic-only publication by submitting the URL of the publication and metadata describing the publication via the Illinois State Library's metadata generator.

c)         If the issuing agency does not submit a URL, it shall submit through file transfer protocol (FTP) to the Illinois State Library one electronic version of all published materials as defined in this Part in a format acceptable to the Illinois State Library, including, but not limited to, the following:

1)         Microsoft Office file

2)         Plain text file

3)         Adobe Acrobat

4)         Video (mpeg) or sound (wav)

5)         Formats in compliance with the Illinois Web Accessibility Standards (produced by the Illinois Technology Office, 2½ State House, Springfield IL 62706)

d)         In formats where applicable, electronic-only publications shall include metadata embedded in the file via the Illinois State Library's metadata generator.

(Source:  Amended at 27 Ill. Reg. 219, effective January 1, 2003)