Section 3020.100  Definitions

The following definitions apply to this Part:

"Access" means the allowance or liberty to make use of publications deposited in a depository or exchange library.

"Depositories" means those libraries and/or resource centers that have Illinois publications deposited in their collections for citizen availability by agreement with the Secretary of State.

"Ephemeral material" means any material that is of a short duration, for example, an announcement of a conference or seminar.

"Exchange libraries" means those libraries with which the Secretary of State has an agreement whereby each library exchanges publications of its respective state.

"File transfer protocol" (FTP) means the process by which State agencies submit electronic versions of published materials to the Illinois State Library.

"ILLINET" means the Illinois Library and Information Network.

“Metadata” means structured information that describes content, origin, format and other key characteristics of data for the purpose of information management.

"Metadata generator" means the Web-based resource used by State agencies to submit URLs, metadata and electronic versions of published materials to the Illinois State Library.

"Microforms" means any medium bearing microimages, such as microfiche or microfilm.

"Publications" means all formats of media, including microforms, recordings, and other printed material paid for in whole or in part by funds appropriated by the General Assembly or issued at the request of a State agency, excepting however, correspondence, interoffice memoranda, and confidential publications.

“Published material” means publications in print and electronic formats duplicated by any means of duplication, including material download from a publicly accessible electronic network.

"Recordings" means anything on which sound or visual images have been recorded, including cassettes, records, slides or films.

"State agencies " means every State office, officer, department, division, section, unit, service, bureau, board, commission, committee, and subdivision thereof of all branches of the State government and which agencies expend appropriations of State funds, regardless of the amount. This includes state universities.

"Superseded material" means any publication cumulated in later issues, issued in later revised editions, or separates, replaced by final bound volumes.

“URL” (Uniform Resource Locator) means the address for a resource or site (usually a directory or file) on the World Wide Web and the convention that Web browsers use for locating files and other remote services.

(Source:  Amended at 27 Ill. Reg. 219, effective January 1, 2003)