Section 1015.50  Grant Application Procedures

a)         At any time that grant funds become available or that the Board has reason to believe that grant funds may become available, the Board shall notify in writing the chief executive officer of every public and nonpublic institution of higher education in the State of Illinois of the availability or projected availability of such funds.  Such notice shall contain, at a minimum, the following information:

1)         The deadline for the submission of applications, which deadline shall not be less than 45 days from the date of mailing of such notice; and

2)         The date which such grants will be made and the deadline for the completion of grant projects, which deadline shall not be more than two years.

b)         Grant project proposals shall contain, at a minimum:

1)         Synopsis;

2)         Statement of goals and specific objectives consistent with Section 1015.40;

3)         Detailed description of the proposed project, including activities, completion schedule, operating procedures and justification for funding;

4)         The amount(s) and source(s) of matching contributions earmarked for the project;

5)         Evaluation procedures to determine the effectiveness of the project; and

6)         Proposed budget, including audit, which is an allowable expenditure of grant funds. Administrative costs are not an allowable expenditure of grant funds.

c)         The Board staff shall review application documents of all institutions for compliance with the application and eligibility requirements.  The Board staff may request additional documents or a meeting between its staff and institutional representatives to discuss questions about application documents. In the event that material submitted by an applicant institution is incomplete or not of sufficient detail to provide an understanding of the proposed project or its justification, the Board staff will request additional information for clarification or substantiation.

d)         The Board shall notify each applicant in writing concerning whether or not it received a grant.

e)         Application information may be obtained from and shall be submitted to:

Illinois Cooperative Work Study Program

Illinois Board of Higher Education

4 West Old Capitol Square, Room 500

Springfield, Illinois 62701