Section 555.130  Administrative Requirements

a)         Grant Close-out − In accordance with Section 4 of the Illinois Grant Fund Recovery Act [30 ILCS 705/4], all funds, including any interest, remaining at the end of the grant period or at the expiration of the period of time grant funds are available for expenditures or obligation by the Grantee, shall be returned to the Department within 45 days after the end of the relevant period.  The Grantee agrees to repay the Department for any funds that are determined by the Department to have been spent in violation of the grant Agreement.

b)         Audits − The Grantee, at its own expense, shall be responsible for securing any compliance audit for a grant award exceeding $300,000.  Such audit shall be performed by an independent certified public accountant, licensed by authority of the State of Illinois pursuant to the Illinois Public Accounting Act [225 ILCS 450].  The audit shall be conducted in accordance with generally accepted auditing standards contained in the publication entitled AICPA Professional Standards, American Institute of Certified Public Accountants, Harborside Financial Center, 201 Plaza 3, Jersey City NJ 07311 (June 2000, no later editions are incorporated).

c)         Special Audits − The Department reserves the right to conduct special audits, including, but not limited to, an agency-wide audit, at any time during normal working hours of the funds expended under Department grants.

d)         Monitoring and Evaluation − Grantee shall permit any agent authorized by the Department, upon presentation of credentials, in accordance with the constitutional limitation on administrative searches, to have full access to and the right to examine any documents, papers, and records of the Grantee involving transactions related to a grant from the Department.

Once the Department has concluded its monitoring activities, the grantee will be notified of the Department's findings.  If a determination of noncompliance has been made by the Department, the Grantee will be allowed an opportunity to cure any and all noncompliance issues.  If any noncompliance issues cannot be resolved, the Department will issue a notice requesting that the Grantee repay any funds that are determined by the Department to have been spent in violation of the Agreement.  If the Grantee fails to comply with the Department's notice, the Department shall issue a final notice providing the Grantee the opportunity to request an administrative hearing pursuant to the Department's Administrative Hearing Rules found at 56 Ill. Adm. Code 2605.

e)         Complaint Process − An administrative hearing is initiated by a party serving a Petition for Hearing on the Department, or by the Department serving a Notice of Charges on the Grantee.  In either case, the Department and the Grantee shall follow the Administrative Hearing Rules as set forth in 56 Ill. Adm. Code 2605.

f)          Certification − The Grantee shall certify that it has not been barred from contracting with a unit of State or local government as a result of a violation of 720 ILCS 5/33E-3 and 33E-4.