Section 176.11  Record Contents, Request Procedures, and Fees

a)         The Secretary maintains Illinois Notary Public appointment records on computer tapes.  The computer tapes contain the notary's name, address, city, state, zip code, county, commission number and the date the commission took effect.

b)         All requests for a tape of this information shall be in writing, signed by the person requesting the information.  The request shall include the person's address, the purpose of the request, the specific information requested, the name and address of any organization represented by the requestor, and the position of the requestor in the organization.

c)         All requests shall be accompanied by a blank nine-track magnetic tape (or two blank tapes if density of 1600 BPI is requested) and the appropriate fee and sent to the following address:  Office of the Secretary of State, Index Department, 111 E. Monroe Street, Springfield, Illinois 62756.

d)         A tape of all current notaries or all notaries in a particular county will be furnished for a fee of $3,600.  Weekly update computer tapes will be furnished for $1,000 per year paid in advance.  The fee for a tape of notaries commissioned during a specific calendar year is $900 and the fee for a tape of notaries commissioned during a specific month of a specific year is $75.

e)         State, federal, and local law enforcement agencies shall receive information at no charge if the agency supplies the required tape, if the information is needed for an official investigation.  All other governmental agencies, including county clerks, shall receive a tape of all current notaries for a fee of $500 if requested for governmental purposes and weekly update tapes will be furnished for $1,000 per year paid in advance.  A computer tape of all notaries in one particular county will be furnished for a fee of $200 and weekly update tapes will be furnished for $500 per year paid in advance.

f)          The fees shall be paid by cashier's check, money order, certified check, or a check drawn on the account of the business or government agency making the request.  When the information is transferred to the requestor's computer tape, then no refunds shall be made.

g)         Record layouts, field definitions, and a printout of the first ten records on the tape shall be supplied by the Secretary when the requestor's tape is returned with the information.

(Source:  Amended at 13 Ill. Reg. 5197, effective April 1, 1989)